CLES PTA Executive Team

Responsibilities:

• Oversees all PTA operations.

• Ex-officio member of each PTA committee, except the nominating committee

• Communicates regularly with officers and committees to ensure overall plans are on target

• Lads each board and general PTA meeting

• Meets with administration on a regular basis and advocates for the school, PTA and community as needed. 

Time commitment: upwards of 20 hours per week answering emails, attending events and meetings, phone conversations and planning. 

Requirements: a consistent, high level of involvement throughout the year. 

Responsibilities:

• Provides general support of PTA president

• Helps with budget planning, and additional work as needed

• Schedules all events using the HCPSS building use computer program.

• Assists with creating google sheets for people to sign up to volunteer or to express an interested in working with the PTA

• Responsible for updating the Staff Favorite Things information to be made available on PTA website.  

Time Commitment: 4-8 hours a month.

Requirements: a consistent, high level of involvement throughout the year.

Responsibilities:

• Recruiting staff and CLES family PTA memberships

• Managing a table at Back to School nights

• Provides general support to the PTA President and First Vice President throughout the year

Time commitment: Very time intensive in the fall but less intense as the year progresses.

Responsibilities:

• Managing all incoming and outgoing PTA money

• Keeping accurate records and submitting written financial statements for meetings

• Providing the principal’s secretary with a summary of teacher money spent based on PTA budget passed at the beginning of the year

• Chairing the Budget Committee, which prepares and monitors the annual budget; 

  • ensures an audit, financial review or compilation is done in accordance with the bylaws; 

  • prepares an annual report to be used to review PTA financial records; 

  • files our PTA's 990 report to the IRS on time; 

  • and submits state-level reports and filings as required. 

• Oversees proper handling of money, such as 

  • ensuring money is collected, counted, recorded and deposited promptly and appropriately

  • and ensures financial checks and balances are in place at all times.  

• Reviews spending and income at each PTA meeting (as well as at General PTA Meetings as required) explaining the budget to all present at that meeting.  

Time commitment: a moderate level of involvement throughout the school year, and particularly when managing memberhub/givebacks payments and preparing annual budgets. 

Requirements: must have solid knowledge of record keeping and general finances. 

Responsibilities:

• Produces minutes at all of the Executive Board and general membership meetings

• Records all documents and communications issued by the PTA

• Keeps an official copy of the PTA by-laws

• Maintains a membership list

• Helps with the budget planning and attends the budget development meeting along with the other PTA officers at the beginning of the year. 

• Attends any additional PTA Officer meetings that are held. 

Time commitment: a moderate level of involvement throughout the school year.